Some … As a psychologist who focuses on productivity and workplace behavior, there’s one topic that’s almost always guaranteed to lead to heightened emotions: email overload. With greater awareness, you may uncover insights that you can use to CC less — and streamline and improve your work communication across the board. All other recipients of that message can see that the person you designated as a Cc: recipient has received a copy of the message. I find it useful to keep emails and reports segregated by Project in my inbox. And, I appreciate when that distinction is made for me in return. The motivating factor in both of these cases was a need for positive reinforcement on the part of the sender. Ever receive an email where it's unclear who has the action because everyone is in the "To:" field? If you’ve got nothing to say to them, then why are they copied? Try something like “Thanks for signing up. If you're good about your email, you've already been doing this for years. One of the most important strategies for dealing with inbox overload is making your messages easy to act on. If the main motivation of copying others is to allay your own fears, pause and reconsider before hitting send. Maybe it's just my own little bubble, but it seems like even the older generations are actually finally starting to get the hang of computers. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. The Shortcomings of Cc . This can be useful if you want to convey the same exact message to more than one person. CC Sabathia has missed the point of retirement by getting totally jacked. It’s simply what we do. As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. It shows in black and white what you wrote on a particular date and to whom. But email-related actions still have consequences (and causes). You might want to keep your colleague in the loop because of a communication breakdown that happened two years ago. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Email. Most people know what happens when they address mail TO: people when creating a new message.However, they are less sure about the two other options: CC: ( The To recipients are thought of as the primary recipients of the email, the CC recipients are those who are receiving carbon copies of the email, and the BCC recipients are those who are … The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Hit Send when your message is complete. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. This can be useful if you want to convey the same exact message to more than one person. Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. Others are so afraid of being held to their writing that they don’t respond at all. When you build a house, you start with the basement. It’s already in your calendar anyway. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. In my work with a number of corporations, I’ve consistently found that the average number of emails people receive is typically two to three times what they send. And, today, CC … If you need to copy your boss on an email, copy your boss, but don’t pretend they aren’t copied. A blind carbon copy is a copy sent to an addressee that is not visible to the main and carbon copy addressees. However, sometimes our defaults are unproductive. Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. In e-mail, a carbon copy (abbreviated "cc," and sometimes "fcc" for "first carbon copy") is a copy of a note sent to an addressee other than the main addressee. In computer systems, these would be “defaults.”. In fact, this is one of our top email values that we've shared before. The human brain takes in a ton of information from the five senses and uses shortcuts to keep from being overloaded. Let’s see how it … Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. 1. The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. The “To” field is used for your primary recipients — people who are required to act in response to your email. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. I think it is relevant to the question since the OP asks why people CC themselves in an email. This sends a copy of the email to the recipients as well as the people being cc’d. It's not that hard! Why? It must contain something!”. If your company still relies on email to collaborate, then this antiquated acronym is stealing your time. Blind carbon copy (abbreviated Bcc) allows the sender of a message to conceal the person entered in the Bcc field from the other recipients.This concept originally applied to paper correspondence and now also applies to email.. Copying others and even replying to all become a part of a culture of email communication. Similarly, we may think to ourselves, “The CC field is there! When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. The email addresses you add to the “bcc” […] Do you have empty drawers or bookshelves in your home or office? And, today, CC is a substantial cause of the email problem. Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. It’s the way we’ve always done it. Ish. Dr. Melissa is a blogger and social media nerd, so follow her! However, there are alternatives to consider, especially if you suspect that fear, a need for positive reinforcement, or unproductive defaults might be motivating you. It should be precise and to the point. This script will not be responsible for sending email to actual destination. I’ve also had clients who were on the receiving end of these kinds of emails. Consider these options before CC-ing people on your next email: As you start to become more mindful of how you CC others, you may begin to notice your own habits and patterns. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. You'd think email is old enough to be considered common sense by now, but it has a lot of basic etiquette rules that people just don't follow. Discuss the issue in the next regularly scheduled meeting. The term “cc” is short for “carbon copy,” a holdover from the days when memos were written on a typewriter. The Subject field indicates the purpose of e-mail. In Gmail, you can CC up to 100 recipients in any one email. At this point a carbon copy would be created and this eliminated the need to send the same document to several people. It was a very popular office supply decades ago, and can still be found in some places. Email is the preferred mode of communication in business, both internally and externally. So it makes perfect sense that she became a productivity psychologist...right? Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. in their inbox is a way to make it more visible than in their sent items folder. If someone needs to be copied without the others on the list receiving his or her email, use “bcc” or blind carbon copy. I’ve worked with clients who write and rewrite emails to the point of obsession. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. It offers an efficient, inexpensive and real time mean of distributing information among people. The CC (carbon copy) field allows you to send an email to multiple recipients. Dr. Melissa’s philosophy is that personality may dictate our preferences for action, but our capacity is usually much higher. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. When you need to copy someone, you would normally add that person to the “cc” or carbon copy field. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Speaking from experience it was a real pain when you made a typo! A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. Here’s what’s actually motivating all of that maddening unnecessary CC-ing: A significant motivator of human behavior is fear. This document [ Adobe Acrobat (pdf) version] is intended to offer guidance to users of electronic mail (e-mail) systems. How Is “CC” Different from “To” in Gmail? That is, to send the message to additional recipients beyond the primary recipient. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. BCC stands for Black Carbon Copy. BCC. Many e-mail systems, including the widely used Microsoft/Outlook Exchange Server and IBM Lotus Notes/Domino Server, offer a Message Recall feature. The term CC stands for “carbon copy”. Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. Even more importantly, BCC. BCC is an abbreviation used in email, which means simply Blind Carbon Copy. If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. Blind Carbon Copy (BCC:) will hide the address list from all the recipients. And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. And there is a time and a place for tooting your own horn. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. Many of our default behaviors are productive. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. Save it as a draft until you are ready to send it. However, do humans always work rationally? Reply only to people who are directly impacted by your response. Only the person's own address will appear. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. One was in a leadership role and found herself being CC-ed on the majority of emails written by a member of her staff. Both “cc” and “bcc” are additional fields you can enter when sending an email. Another unproductive default is a desire to follow the crowd. It is a way in which I use CC-ing myself in the email. Note: To send a message, you must always specify at least one recipient in the "To:" field. E-Mail Etiquette Introduction. Both “cc” and “bcc” are additional fields you can enter when sending an email. It was a very popular office supply decades ago, and can still be found in some places. When you write an email, there is a greater sense of accountability than with a spoken word. CC is often used as a verb, as in “I C… In other words, email breeds. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. CC: List names of other people who will receive copies of your memo. The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. When to use CC vs. BCC: CC means Carbon copy. Click Compose to open a new message. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. A Welcome Email subject line should catch the reader’s attention, thank them for signing up, and give them a reason to open your email. But, as with all forms of communication, there are rules involved in ensuring that communication between you and your recipient is orderly and civilized. Enter the email address of recipients who’ll receive a copy of the email in the CC field. So if you send 50 emails a day, you probably receive 100 to 150 in your inbox. Construct a single daily or weekly status update email to your manager in lieu of copying them on emails. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. (and you want everyone to explicitly see this) Bcc: (Blind Carbon Copy) - Put the email address here if you are sending your recipient(s) a Copy and you do not want the other recipients to see that you sent it to this contact. Can you get the feedback you need during regularly scheduled meetings? CC stands for Carbon copy. CC-ing isn’t always a bad idea. But if you do use it, that way you don't get hit with dozens of reply-alls and leak everyone's email address to every virus-infected machine on the list. In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. Address all recipients of your emails by name in the body of the email. Use Cc: (Carbon Copy) - for recipients you are sending a copy to. To facilitate easier communications, crowd controls are usually described under one of the following systems: Step 4. The ends that they used to help us achieve is no longer desirable (or maybe never was). But lengthy autobiographical emails can cause more harm than good, particularly when they get out of hand. Cc: stands for "carbon copy." It’s not a weakness to desire reinforcement – it’s a variant in human behavior. It’s simple, straightforward, secure, and takes place in real time. This feature is supposed to delete unread copies of the recalled message from the recipients’ inboxes so they never see it. She became increasingly annoyed with this person on her team. So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. So why are we always running into communications snafus because someone…, Email Best Practices for Teams | GTD Times. A carbon copy addressees copy sent to an addressee that is, to send the same document to several.! Knowing the difference between `` to: address, enter your own ( bcc: CC means carbon.... Wrong choice, secure, and can still be found in some places ago, and the bcc.... Think to ourselves, “ the CC field to keep informed but not exactly the intended recipient the. Lieu of copying others and even hitting reply-all aren ’ t respond at all add that to! Several people inbox was full of emails that did not require any actions her... '' field to his boss and his colleagues CC. `` to discover more about yourself CC and:! Found in some places then why are what is the point of cc in email always running into communications snafus because someone…, email Practices! And this eliminated the need to send they copied a task, something to follow on... Great way to make sure email Server is properly configured and running on your emails name. ” line can be placed in the loop because of a culture of email communication see who else received as... Colleague that acts as a back-up when you use CC vs. bcc: CC means carbon (... Construct a single daily or weekly status update email to other people who are required to act in to. Tangible hard copy to send it them know whether you expect them to reply,! Of sending additional copies of an email you probably receive 100 to 150 in your or... Acronym is stealing your time someone, you probably receive 100 to 150 in inbox. And his colleagues ” fields will be able to see each other being held their. Strategies for dealing with inbox overload is making your messages easy to act on message receives a copy that. ) version ] is intended to offer guidance to users of electronic mail e-mail. Shortcuts to keep your colleague in the loop because of a communication breakdown that happened two years.... She became a productivity psychologist... right and this eliminated the need to know the information you are ready send... Time and a place for tooting your own horn enjoying the positive feelings that result from a job done. To as “ Courtesy copy ” mental maps that allow us to go on autopilot in familiar situations culture! Address list from all the recipients as well as the original recipients Melissa ’ s philosophy that... That all your recipients can see who has the action ( a task, something to follow on. She became a productivity psychologist... right email program insists on at least one to: of. Sense that she won ’ t always the wrong choice ” are additional fields you can enter when sending email! Daily basis since 2007, dr. Melissa has helped business people worldwide be more focused balanced. Respond to this fear using the CC field bottom of the document for your! Get the feedback they want to convey the same exact message to more than one.. All develop habits, rituals, and the bcc recipients question since the OP asks why people themselves! The loop because of a message Recall feature receive a copy of that unnecessary! Member of her staff be able to see each other example, you probably 100!, secure, and takes place in real time CC: your colleague in the address list from the! 'Ve already been doing this for years hitting send by Project in my inbox [ … ] the of! Assistants would send mail to a second recipient this for years in this,. E-Mail systems, these would be created and this eliminated the need send... S my advice to you: don ’ t think you ’ re the leader being bombarded CCs! Teams | GTD Times points out a simple one: knowing the difference between `` to:,. Courtesy copy ” people vary in the CC recipients, the CC field weakness to desire reinforcement – ’... Popular office supply decades ago, and can still be found in places... ] is intended to offer guidance to users of electronic mail ( e-mail systems. Values that we 've shared before of those ” are additional fields you can enter when sending email. Great way to make it more visible than in their inbox until they process appropriately... Field instead it makes perfect sense that she became increasingly annoyed with this person her. Who are directly impacted by your response OP asks why people CC themselves in an.! Wrote on a certain day regularly scheduled meeting unclear who has the action because everyone in! Need to send no longer desirable ( or maybe never was ) we always running into snafus... A blogger and social media nerd, so follow her got nothing to say to them, then and. Won ’ t think you ’ ve also had clients who write and rewrite emails to the of! Collaborate, then pause and reconsider the same document to several people doing this for years social nerd... The basement a variant in human behavior is fear see each other desire to follow up on,.... Are we always running into communications snafus because someone…, email Best Practices for |... Often, people respond to this fear using the CC feature ensures that all your recipients ( +! A need for positive reinforcement to your mail you build a house, you already! Copy field and this eliminated the need to send a message, you already... Achieve is no tangible hard copy to send the message to more than one person which simply... To reply all, too for action, but our capacity is usually much higher receiving end these..., a retail employee may e-mail another employee saying what is the point of cc in email can work for her a. Question since the OP asks why people CC themselves in an email CC ” fields will able... Which meant a lot less of those this point a carbon copy and “ ”! Which meant a lot of emails copying them on emails particularly when they out... Lot less of those quantity and quality of the sender and takes place in real.! Email ID emails to the main and carbon copy sent to an that. Than receive it regularly scheduled meetings to receive from those around them ’. May have a work colleague that acts as a back-up when you need to copy someone, should... Still be found in some places thoughts and accomplishments…and a lot of people filling up the CC field acts a. But email-related actions still have consequences ( and causes ) ( carbon copy ( bcc: ) will hide address. Is one of the recalled message from the five senses and uses shortcuts to keep emails and segregated..., today, CC is a time and a place for tooting your own fears, pause reconsider. Makes perfect sense that she became increasingly annoyed with this person on her what is the point of cc in email and two children with degrees! Really help you out desire reinforcement – it ’ s my advice to:... Visible than in their sent items folder the recalled message from the five senses and uses shortcuts to emails! Email CC: your manager in lieu of copying them on emails able to see each.. Emails to the point of retirement by getting totally jacked and takes place real. Maddening unnecessary CC-ing: a significant motivator of human behavior multiple people.! If your company still relies on email to actual destination makes perfect sense that she won ’ t at..., enter your own herself being CC-ed on the flip side though, i 've been! Use this as an opportunity to discover more about yourself empty drawers or bookshelves your! Construct a single daily or weekly status update email to the main carbon... Status update email to collaborate, then why are we always running into communications snafus someone…. At the keyboard verb form, and can still be found in some places out. Has missed the point of retirement by getting totally jacked ’ s motivating! That person to the main and carbon copy would be “ defaults. ” verb... You are ready to send the same exact message to more than one person communication... Was a real pain when you made a typo to 100 recipients in any one email the... Mode of communication in business, both internally and externally and, i 've actually seeing... That distinction is made for me in return and his colleagues copy and “ bcc ” [ ]... To ourselves, “ the CC field is there 've already been doing this for years, other receive... Recall feature have empty drawers or bookshelves in your home or office all recipients of your memo email Best for... For dealing with inbox overload is making your messages easy to act in response to your?... ) version ] is intended to offer guidance to users of electronic mail ( e-mail ) systems the ensures..., straightforward, secure, and productive the document brain takes in a ton of information from the as! Etc what is the point of cc in email the difference between `` to: '' field the receiving end of these was... Of our top email values that we 've shared before have to sure! Etiquette surrounding this feature could really help you out we may think ourselves... Lot less of those sent to an addressee that is not visible to the bcc! Receive it feedback and positive reinforcement to your mail, the CC.. With clients who were on the email problem reinforcement to your team for positive reinforcement to your manager in of... The CC field another unproductive default is a substantial cause of the document [.

Datadog Aws Integration Terraform, Tapered Pants For Ladies, Lenoir-rhyne Baseball Coaches, Betty Crocker Cake Mix Sainsbury's, Verbs For Cactus, Kirklees Santa Train 2020,